APCM arrangements

I am writing to you this week primarily about the APCM (the Annual Parochial Church Meeting) which is to be held, as many of you already know, on Sunday 4 October at 7.30pm.

I am sorry we were unable to send this letter last week, as intended, but we have had to wait to receive the go ahead from the diocese of Guildford in light of the government’s latest guidelines which came into force on 14 September.

Priority Booking

Given that we need to accommodate the various church ‘officers’ (the two churchwardens, myself and the treasurer), plus those involved in enabling the APCM to run, we are limited for spaces in the church. Therefore, the wardens and I suggest that, as with our first services in church, we give priority to those who cannot easily access the meeting via the internet (we have a list of these members of our church) to book in for the meeting. Therefore, if this applies to you, we would be glad if you would please ring the church office (01372 842071 between 9am and 1pm, Monday to Friday) by Monday 28 September to book your place. If any places remain there will be a booking form on the APCM information page from Tuesday 29 September listing the number of spaces available on a first-come, first-served basis. If this does not appear, this means there are no spaces left.

Zoom Booking and Signing-in

Please join the zoom meeting at 7.30pm on Sunday 4 October.

To join by audio only from any phone, dial 0203 481 5240 (charged at local rates) and when prompted enter the following:

  • Meeting ID: 853 6541 1762
  • Passcode: 578360013

Annual Report and Meeting Agenda

The agenda and annual report will be available on the APCM information page. If you require a paper copy of either of these, please contact the office team, who will print them and arrange to deliver them to you.

Other presentations made during the course of the meeting will be shown on the church screen and on zoom.

Nominations

Nomination forms for both a new churchwarden and up to 6 members of the PCC will be available on the APCM information page. If you wish to have any of these posted to you, please ring the office.

All nomination forms should be returned please to the PCC secretary, Mrs Sue Procter: 

In theory, nominations are accepted right up until the meeting itself. However, as they require both the nominee, plus a proposer and seconder to sign them, in practice this takes a little time and preparation. (Please note that we have decided that scanned signatures are acceptable this year.)

Please pray carefully about who to nominate and give your nominee the time to prayerfully reflect upon whether this is the right step. The wardens and I are happy to receive enquiries from anyone considering standing for the PCC.

Voting

Voting is an integral part of any annual meeting and so we are making careful preparations for counting votes both from those physically present in the meeting and from those at home on zoom. Please rest assured that this will be a ‘real’ meeting in all respects and voting will be explained clearly on the night.

Questions

It would help us enormously if you could please submit questions in advance of the meeting. To this end, please send them by Thursday 1 October to Sue Procter, the PCC secretary, using the email address for her given above.

The Churchwardens, Treasurer and I are really looking forward to being able to celebrate with you all that God has done in and through Your Church – St Andrew’s Oxshott over the year from April 2019 – April 2020, so please do join us if you possibly can.

Blessings,